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2018 E³ Winter Games Updates
E³ is just around the corner! Final preparations are underway. It’s time to talk logistics!
**** If you have students who CANNOT be photographed, email us their information ASAP.
Please remember, due to the increase in participants, added challenges, and limited space, this year's constructing and judging portion of the day is limited to participants and team chaperones only. Any additional guests are welcome to observe the egg drop (8:50 – 9:10), eat lunch with teams (11:50 – 12:35) and attend the awards ceremony (12:40 – 1:00). During the constructing and judging portion of the day, guests are welcome to relax in the auditorium in Palmer Hall.
Here’s the schedule for the day:
**** If you have students who CANNOT be photographed, email us their information ASAP.
Please remember, due to the increase in participants, added challenges, and limited space, this year's constructing and judging portion of the day is limited to participants and team chaperones only. Any additional guests are welcome to observe the egg drop (8:50 – 9:10), eat lunch with teams (11:50 – 12:35) and attend the awards ceremony (12:40 – 1:00). During the constructing and judging portion of the day, guests are welcome to relax in the auditorium in Palmer Hall.
Here’s the schedule for the day:
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For a printable version of the 2018 E³ Winter Games Updates download the file below.
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Before arriving at the University of Montevallo:
Check In:
Only the School Coordinator comes to the Check in table to receive materials for all the teams from the school.
Egg Drop:
Only 1 adult and 2 students will bring the egg apparatus to the submission table.
All teams are expected to stay at the egg drop event until all eggs have been dropped. PLEASE tell all of your adult team leaders to keep the teams at the event until it is over for all participants. Teams cannot enter the Challenge areas until 9:20.
Constructing and Judging:
Only the School Coordinator, a Team Chaperone per team and team members will be permitted in the Construction and Judging areas until Judging and Feedback is completed and the Event Coordinator officially concludes the Challenge portion of the event.
School Coordinators and Team Chaperones are not allowed to communicate with student participants during the construction and judging portions of the event.
School Coordinators and Team Chaperones are encouraged to take and share photos of their team during the event (only team members with a parent signed media release) to share with parents who cannot be present and with our committee for the E3 website and media reporting.
Lunch:
Participants (adults and children) will provide their own lunch.
Due to the unpredictability of the weather, we ask that you pack separate containers for each Challenge. In other words, please pack lunches for teams participating in Downhill Dash in one container, for teams participating in Rescue Apparatus in a different container and for your team participating in Winter Wonderland in a separate container. The lunch containers will be located at the appropriate event location so students can eat at the same location as their Challenge/event.
Containers of lunches (Coolers, boxes, baskets) must be CLEARLY labeled with the
Once the Event Coordinator officially concludes the Challenge portion of the event, parents and guests are welcome to join the teams for lunch and viewing of the completed projects, as well as the awards ceremony.
Awards:
The Awards Ceremony is at Palmer Hall which is a long walk from the event locations. Allow 10 - 15 minutes for the walk and getting settled in the auditorium.
- Media Release for every student (Email us names of students who CANNOT be photographed)
- Medical clearance/awareness/allergies for every student
- School Coordinator needs a plan for emergency communication between self and adult Team Chaperones.
Check In:
Only the School Coordinator comes to the Check in table to receive materials for all the teams from the school.
Egg Drop:
Only 1 adult and 2 students will bring the egg apparatus to the submission table.
- Apparatus CANNOT be pre-loaded with an egg.
- E3 staff will provide the egg. The students will be responsible for inserting the egg into the apparatus. Nothing can be added to the apparatus except the egg.
- The CARABINER (PROVIDED BY THE TEAM) must be attached to the apparatus when it is submitted for weighing.
- Apparatus MUST be clearly labeled with the school name, PRIOR to arriving at the University of Montevallo
- The Honesty Pledge and Materials Used Form must be completed PRIOR to arriving at the University of Montevallo. The form will be submitted with the apparatus upon arrival.
All teams are expected to stay at the egg drop event until all eggs have been dropped. PLEASE tell all of your adult team leaders to keep the teams at the event until it is over for all participants. Teams cannot enter the Challenge areas until 9:20.
Constructing and Judging:
Only the School Coordinator, a Team Chaperone per team and team members will be permitted in the Construction and Judging areas until Judging and Feedback is completed and the Event Coordinator officially concludes the Challenge portion of the event.
School Coordinators and Team Chaperones are not allowed to communicate with student participants during the construction and judging portions of the event.
School Coordinators and Team Chaperones are encouraged to take and share photos of their team during the event (only team members with a parent signed media release) to share with parents who cannot be present and with our committee for the E3 website and media reporting.
Lunch:
Participants (adults and children) will provide their own lunch.
Due to the unpredictability of the weather, we ask that you pack separate containers for each Challenge. In other words, please pack lunches for teams participating in Downhill Dash in one container, for teams participating in Rescue Apparatus in a different container and for your team participating in Winter Wonderland in a separate container. The lunch containers will be located at the appropriate event location so students can eat at the same location as their Challenge/event.
Containers of lunches (Coolers, boxes, baskets) must be CLEARLY labeled with the
- School name,
- Specific Challenge/Event (for the teams whose lunches are included in that container)
- A contact number
Once the Event Coordinator officially concludes the Challenge portion of the event, parents and guests are welcome to join the teams for lunch and viewing of the completed projects, as well as the awards ceremony.
Awards:
The Awards Ceremony is at Palmer Hall which is a long walk from the event locations. Allow 10 - 15 minutes for the walk and getting settled in the auditorium.
